About Headway

Here are the ways Headway is built for group practices

Build a thriving Headway group practice with higher rates, free team credentialing, and reliable biweekly payments — freeing you to focus on client care.

August 29, 2025 • Updated on March 20, 2026

7 min read

Running a growing group practice today often means playing part-time insurance coordinator, part-time biller, and full-time therapist. When the administrative burden feels too time-consuming, many group practices stitch together solutions that aren’t built for their needs — or don’t take insurance at all. The end result? More stress and less growth.

Headway is the only purpose-built platform that simplifies insurance billing and admin for group practices, so you can grow with confidence and care for more clients. Below, learn more about how Headway can help you scale your business — without the administrative headache that often accompanies it.

Why Headway is built for group practices

Headway’s platform is built to help group practices easily accept insurance at scale, with minimal overhead costs and less administrative stress. As a group practice on Headway, you can count on:

Fast, free credentialing for your whole team
Insurance billing and admin support, all handled for you
Consistent, biweekly payments
Competitive reimbursement rates
Quick, easy client insurance verification
Intuitive provider portal with EHR included
Ability to manage staff clinician’s accounts or allow them to access their own account to perform basic admin
New client vetting and scheduling through Headway’s marketplace

Practice in-network with confidence

Simplify insurance and save time on your entire workflow — from compliance and billing to credentialing and admin.

Talk to a practice consultant

Explore Headway’s tools, which are built for group admins like you

Headway’s platform and its key features were designed with group practices like yours in mind. Simplify your practice’s administrative burden so you can spend more time strategically growing your practice — and expanding your providers’ ability to support more clients with their mental health.

Simplified billing

On Headway, you can easily submit and manage all session claims across your entire team — all in one place, and in minutes rather than hours. This group-specific Headway tool rolls up every provider session on the practice calendar, allowing you to bill insurance for multiple sessions in one click.

Practice management tools for administrators

Manage every aspect of your practice using Headway’s tools and systems. Our platform is built to streamline your practice admin, but our tools are also flexible. When you join Headway, you still have practice management capabilities even if you don’t choose to solely work in Headway’s EHR. Practice admins can choose how much access each provider has, from fully independent to fully admin-managed.

Providers without full admin access can still access:

Calendars with full scheduling access and ability to confirm session details
Client list with the ability to add clients
Messaging portal
Insurance status tab
Profile settings, including photo, name, specializations, languages, highlights, bio, education, and demographics
Address settings and ability to add a practice location
Individual provider intake form

Limited-access Headway providers can’t access your practice’s financial information or the calendars and profiles of other providers in the group practice.

Payment reports

Make paying providers and staff and reporting and budgeting easy by exporting payment data for each bi-monthly pay period. Users with admin permissions can easily download and import data into your practice’s own payroll system, including Gusto, ADP, and more.

How it works: What joining Headway looks like

Whether you’re looking to launch a new group therapy practice from scratch or take the next step to scale an existing one, Headway has the tools to support you in the process.

For growing practices

If you’re credentialing providers from scratch and want to scale your practice, Headway can help you grow quickly with low overhead costs and minimal administrative burden. You can:

Set up your practice account
Determine admin permissions
Set up clinician profiles
Find new clients on Headway’s marketplace or outside of Headway on therapist directories
Port over existing clients
Set up your payment method
Fill out one-time credentialing forms
Begin seeing clients and billing insurance in as few as 30 days

For established practices

If you’re an established practice with your own clients and clinicians, Headway’s white-glove onboarding process makes it easy to credential additional clinicians or get credentialed with new insurance providers.

As an established practice, you also have the option to maintain and use contracts you have outside of Headway. In either case: Headway negotiates the best possible rates for your group practice and handles billing details to maximize time and income potential.

The onboarding process is similar for established practices:

Set up your practice account
Determine admin permissions
Set up clinician profiles
Port over existing clients
Set up your payment method
Fill out one-time credentialing forms
Begin seeing clients and billing insurance in as few as 30 days

Grow your group practice with Headway

Headway streamlines group onboarding and admin duties so you can scale your therapy group practice faster with less hassle. We’re here to assist with rapid credentialing for everyone on your team, and we’ll make sure your entire practice earns enhanced reimbursement rates — and gets paid on time, every time. Ready to get started? Book a call with a group practice consultant today.

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This content is for general informational and educational purposes only and does not constitute clinical, legal, financial, or professional advice. All decisions should be made at the discretion of the individual or organization, in consultation with qualified clinical, legal, or other appropriate professionals.

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About Headway

Here are the ways Headway is built for group practices